Minutes of the Annual Parish Council meeting held on Monday, 10.5.04 following the Annual Parish Meeting in the Village Hall


PRESENT: Chairman Cllr. Mrs. R. Whate, Councillors, Mrs. B. Barber, Mrs. A. Clark, P. Beresford, F. Clark, J. Cobb, L. Sinclair and 2 members of the public.


1.       APOLOGIES







The minutes had been circulated prior to the meeting. It was proposed by Cllr. F. Clark and seconded by Cllr L, Sinclair that they were a correct record of the meeting.  This was unanimously agreed.



a)       Boat Club Lease – another letter has been received from the Boat Club, which the council discussed.  As there still has not been a reply from DEFRA it was agreed to contact them again, as the council are anxious to get this matter sorted out.  The Boat Club’s letter to be acknowledged.

b)       Village Hall – had been discussed at the Annual Parish Meeting.

c)       Trent Valley Way/Wharf Road – still awaiting information from British Waterways, to be followed up

d)       Parish Plan – discussed at Annual Parish Meeting.

e)       Dumping – no more dumping has taken place.  It is understood Cottam Power Station has taken sample of the white substance and having it analysed.  Cllr. Beresford suggested he approach the Mobile Unit on its next visit and speak to someone about the dumping of Asbestos.  This was thought to be a good idea.

f)        Spring Clean – the Chairman thanked the 5 people for turning out for the spring clean on such an inclement night.  It was reported that there was surprisingly little litter to clear.

g)       Mobile Unit – next visits are 17.5.04 and 14.6.04.

h)       Key – not yet obtained for the Clerk.

i)        Street Cleaner – one application received.  This was from Colin Gaisford,  Cllr. F. Clark proposed and Cllr. Mrs. Barber seconded that he be offered the job.  It was agreed to offer the job to Colin subject to the usual conditions.

j)        Mowing – Mr. Hutchinson has stated he is too busy to undertake the work.  One tender was received, but this was far too expensive and the council had to decline the offer.  Cllr. Cobb stated that Philip Cobb had offered to do the mowing free of charge, if there was no suitable tenders.  It was suggested that he be offered the petrol money to cut the grass three times during the year.  This was proposed by Cllr. F. Clark, seconded by Cllr. Mrs. A. Clark and agreed.

k)      Garden – No reply from the letter sent to Mr. C. Rawson.  However, a phone call has been received from Mrs. Hemstock who still maintains the garden belonged to her mother.  Further investigations to be made.

l)        Bus Shelter – a reply has been received from Patrick Mercer, MP enclosing a copy of the reply from Simon Cherrie.  The council was extremely disappointed with this reply, especially as the content of the letter from Simon Cherrie is inaccurate.  A further letter to be sent to Mr. Cherrie with a copy to Mr. Mercer.

m)     Trentfield Lane/Parish Field – no further information received.

n)       Moor Lane – it was reported that an excellent job has now been made in repairing Moor Lane.  A letter of thanks to be sent to LIDB.

o)       Severn Trent – Sewerage, Moor Lane – Severn Trent have replied to the letter sent, the reply was discussed and it was decided to write to again to clarify the situation.

p)       Best Kept Village Competition – this matter was discussed again and it was proposed by Cllr. Sinclair, seconded by Cllr. F. Clark that the village enters Section D.  This was unanimously agreed.  The tips from Valerie Gillespie were noted.

q)       Lane Lettings – the only money outstanding was for the Poor Close. A reminder to be sent. 

r)       Trees, Wharf Road – Environment Agency have inspected and informed that it is the council’s responsibility to deal with these trees.  Tenders to be invited for the removal of some branches.

s)       Manure Burning – no reply from BDC

t)        Lay-by Flooding – no reply from NCC



The present Chairman, Mrs. R. Whate resigned from the post of Chairman.  Cllr. F. Clark thanked Mrs. Whate for her valuable contribution to the council over the last few years, and asked if she would reconsider her resignation.  Cllr. Mrs. Whate said she could not do this, and went on to propose Cllr. Sinclair as Chairman this was seconded by Cllr. Beresford.  There were no other nominations and Cllr. Sinclair agreed to accept the post of Chairman and took over chairing the meeting.



Cllr Sinclair proposed Cllr. Mrs. A. Clark; Cllr. Mrs. Whate seconded this.  There were no other nominations.  Cllr. Mrs. A. Clark accepted the post of Vice Chairman.



a)       Village Hall Committee – Cllr. Beresford proposed Cllr. F. Clark is the council’s representative, this was seconded by Cllr. Mrs. Barber and agreed by all.  Cllr. F. Clark agreed.



A list had been drafted and was circulated.  However, several councillors are unable to attend on the 14th June and it was agreed the next meeting would be held on 7th June.



a)       Accounts 2003/4.  The Auditors have informed that the accounts need to be submitted by the 30th June.  This means the internal audit has to be completed by 2nd June.  The previously circulated draft accounts were approved and the Audit submission completed.  Mrs. J. Holden to be asked to do the internal audit once again.

b)       Best Kept Village –  entry fee of £4.00 (000518)

c)       CPRE Subscription-after discussion it was agreed to pay £15.00 (000523)

d)       Caretaker - £333.33 (000521)

e)       Church – the donation to the Churchyard fund was discussed.  Cllr P. Beresford proposed a donation of £300 this was seconded by Cllr. Mrs. Barber and agreed by all.

It was proposed by Cllr. Mrs. A. Clark and seconded by Cllr. Mrs. R. Whate that the above accounts are paid, this was unanimously agreed.



a)       CPRE – visit to Ruddington 10th October – Information circulated.

b)       Planning – Appeal re. Application for dwelling at Beech Workshop.  Cllr. Sinclair declared an interest and the Vice-Chairman took over the meeting.  After discussion it was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. Barber and agreed to reiterate the council’s previous comments and state their support for the application.

c)       NRCC - 80th AGM in October – information circulated.

d)       Circulars/Information – made available for councillors to circulate.



a)       Cllr Clark said he had been asked by a local person to obtain the council’s opinion on him setting up a business locally.  After discussion Cllr. Clark was asked to convey that the council would have concerns about this, especially with regard to traffic problems.

b)       Top Town Bridge – NCC to be informed of subsidence on Top Town Bridge.

c)       30mph sign Broading Lane – NCC to be informed that this sign has been knocked/taken down.

d)       Seat near Ferry Boat Inn – in need of repair.  Cllr. Cobb agreed to have a look at this.

e)       Web Site – Cllr. Sinclair informed the councillors that it was almost time to renew the domain name for the web site.  This would cost about £9.99.  It was proposed by Cllr. Mrs. A. Clark and seconded by Cllr. Beresford and agreed by all that this be done.

There was no further business and the meeting closed at  9.15 p.m.